Stapleford & Surrounding Areas Mutual Aid Group

Expenses Policy The funds available to Stapleford & Surrounding Areas Mutual Aid Group are limited and unpredictable, therefore this policy may change from time to time without notice. All expenses paid are at the discretion of the Administrators and at least two Administrators must approve each payment of expenses. We can pay expenses under the following circumstances: To assist local organisations to continue with their activities in helping the community e.g. food banks, charities etc. This could include to provide food parcels, toiletries & cleaning products, or hot meals, for example. We may also agree to fund projects which are of benefit to the community of Stapleford. We cannot pay business expenses such as rates or staff wages, however.

Assist people who are struggling financially with hardship payments of up to £50. This could be to top up gas and electric keys or pay as you go mobile phones, or to help with travel costs to medical appointments, for example. Regretfully, we cannot pay for larger bills such as rent or council tax, however, we can offer help and support in negotiating payment plans.

Reimbursement of expenses incurred by volunteers during carrying out their allocated tasks. This could be travel expenses or reimbursement of pre-agreed purchases made on behalf of Stapleford Mutual Aid.

If expenses are due to an Administrator, these expenses will be approved by at least two other Administrators, not including the Administrator to whom they are owed. If an Administrator expects to incur expenses, this should be discussed with the rest of the team, beforehand. Stapleford & Surrounding Areas Mutual Aid Group supports organisations, individuals and families who live in and around Stapleford, Trowell, Bramcote and Toton and can also consider helping people in the wider Broxtowe area in exceptional circumstances. We cannot help individuals and families financially who live outside of Broxtowe Borough. We cannot help organisations based outside of Broxtowe, unless the funding applied for is being used to benefit residents of Stapleford and the surrounding areas listed.