Receipt #18084 to Stoke Newington and Stamford Hill West Covid-19 Mutual Aid

Stoke Newington COVID-19 Mutual Aid Community Group Expense Policy

The Group is using the Open Collective UK C.I.C. platform to receive donations and pay expenses. In line with the full transparency provided on the Group’s Open Collective website, the available budget, all financial (other than incognito) contributions, and expenses reimbursed can be viewed. Volunteers claiming expenses must sign the Group’s volunteer agreement form consenting to the publication of relevant personal information relating to expense claims.

Funding can be requested to reimburse money spent on Stoke Newington COVID-19 Mutual Aid Community Group (the Group) activities for example and non-exhaustively:

• Shopping and prescriptions where the cost is not reimbursed by the recipient
• Printing posters, leaflets and flyers
• Phone calls

All expenses should be for a specific activity that has been requested through the Group’s Slack site, online form, email address or phone line. Where possible, expenses should be discussed in advance with an administrator of the Group. All foreseeable expenses in excess of £25 must be pre-approved.

All expenses must have a valid invoice clearly showing the total amount, date, legal address, and what the payment is for accompanied by a photograph or .pdf of an original receipt. Invoices for shopping and prescription costs should also include the Request No. that the costs were incurred against.

An invoice template that you can use can be found here: Invoice Template - 501c6 All invoices should be made out to: Stoke Newington COVID-19 Mutual Aid, OpenCollective UK C.I.C., 75 Copsewood Road, WD24 5DY, Watford

Payments are made weekly, once they have been approved by an administrator. Payments out are by generally bank transfer. If you are only able to recive via a different method (eg. Paypal) then please let us know as we can do this but it charges us additional fees.

Expenses will only be paid if there are sufficient funds to cover the expenses within the Group. Any queries relating to the operation of this policy should be raised with the admins.