Receipt #271867 to Trans Healthcare Access Glasgow
Snack supplies purchased for clinic on 30/10/2025
Paid
Reimbursement #271867
Nov 2, 2025
Expense Details
Attached receipts
Snack supplies purchased for clinic on 30/10/2025
£9.95 GBP
Total amount
£9.95 GBP
Additional Information
Paid to
Milo@milolem
payout method
Bank account
Details
********By Milo
on Expense created
By Angelo Karle
on Expense approved
By Niall
on Expense scheduled for payment
By Niall
on Expense processing
By Niall
on Expense paid
Amount Paid for Expense: £9.95
Payment Processor Fee: £0.00
Net Amount for Trans Healthcare Access Glasgow: £9.95
Net Amount for Milo: £9.94
Collective balance
Expense policies
Expense policies
Please make sure you type your full name and not just an initial. For example ‘John Smith’ instead of ‘J Smith’.
Expenses Policy
Last updated: 29/08/2026
Due for review: 29/08/2027
At present we run our clinics by paying a private provider to both provide the nurse who performs the blood draw, and to perform the laboratory tests. In future we hope to move to a model where we are able to organise blood draws to be done by our own volunteers or staff, which may change the expenses we anticipate accepting on a regular basis. Hence this document will be subject to annual review, as well as extraordinary review if the logistics of how we provide blood testing change significantly
How regularly will we review expenses?
We review expenses once per month at minimum, but will consider out of process reviews if an individual is desperately in need of funds – please contact us by email or on OpenCollective if this is the case.
What kind of expenses do we accept?
The following expenses are routine and can be approved by finance admins without consulting the wider team for agreement:
• Invoice for hire of clinic nurse and lab testing of blood samples
• Invoice for venue hire for running clinics
• Purchase of food and drinks to provide at clinics
• Travel costs of attending the clinic, where cost of travel would otherwise be a barrier to attending (up to £10 per person)
Larger travel reimbursements or other expenses will be considered by the wider group upon request (see the section on approval)
What do we need to approve an expense?
Expenses should be informally discussed and approved with THAG before being sent for ease of processing - this can be done by email, social media, or in-person with one of the finance admins.
We will need information detailing the expenses (what was paid for and date of purchase), and receipts for each expense. For an expense consisting of multiple items, please create an itemised list that shows the cost and date of each item, as well as the total cost. We will also need the account details of the account to be reimbursed. You can submit this directly through OpenCollective, or drop us an email.
For invoices, we require a document stating the date and nature of service, cost of service, a contact name for the person in Trans Healthcare Access Glasgow who booked the service, and the account details of the receiver. The invoice should be addressed to:
Trans Healthcare Access Glasgow,
Open Source Collective 501c(6),
EIN: 82- 2037583,
340 S LEMON AVE #3717,
Walnut CA 91789
USA.
This should be submitted through the OpenCollective platform. If you are having trouble with this please send us an email.
More info on how to submit expenses through OpenCollective can be found here: https://docs.opencollective.com/help/expenses-and-getting-paid/submitting-expenses
Who approves expenses?
Finances are approved by our finance admins. One admin can approve a regular expense, and we have multiple finance admins to ensure timely processing of expenses. A finance admin cannot approve their own expenses, and if they need to raise an expense incurred through organising, another admin will need to approve it.
Expenses outside of our list of regular expenses need to be discussed and approved by the wider group of organisers that constitute Trans Healthcare Access Glasgow to be paid.
Information about our decision-making processes and how finance admins are appointed can be found in our Constitution.
Our current finance admins are Milo, Rowan, Roan, and Suzy
How can I get in touch if I have questions or concerns?
Please email transhealthaccessglasgow (@) protonmail.com (remove the brackets and spaces when you put the email into the 'To:' field) and begin the subject line with ‘EXPENSES:’
Last updated: 29/08/2026
Due for review: 29/08/2027
At present we run our clinics by paying a private provider to both provide the nurse who performs the blood draw, and to perform the laboratory tests. In future we hope to move to a model where we are able to organise blood draws to be done by our own volunteers or staff, which may change the expenses we anticipate accepting on a regular basis. Hence this document will be subject to annual review, as well as extraordinary review if the logistics of how we provide blood testing change significantly
How regularly will we review expenses?
We review expenses once per month at minimum, but will consider out of process reviews if an individual is desperately in need of funds – please contact us by email or on OpenCollective if this is the case.
What kind of expenses do we accept?
The following expenses are routine and can be approved by finance admins without consulting the wider team for agreement:
• Invoice for hire of clinic nurse and lab testing of blood samples
• Invoice for venue hire for running clinics
• Purchase of food and drinks to provide at clinics
• Travel costs of attending the clinic, where cost of travel would otherwise be a barrier to attending (up to £10 per person)
Larger travel reimbursements or other expenses will be considered by the wider group upon request (see the section on approval)
What do we need to approve an expense?
Expenses should be informally discussed and approved with THAG before being sent for ease of processing - this can be done by email, social media, or in-person with one of the finance admins.
We will need information detailing the expenses (what was paid for and date of purchase), and receipts for each expense. For an expense consisting of multiple items, please create an itemised list that shows the cost and date of each item, as well as the total cost. We will also need the account details of the account to be reimbursed. You can submit this directly through OpenCollective, or drop us an email.
For invoices, we require a document stating the date and nature of service, cost of service, a contact name for the person in Trans Healthcare Access Glasgow who booked the service, and the account details of the receiver. The invoice should be addressed to:
Trans Healthcare Access Glasgow,
Open Source Collective 501c(6),
EIN: 82- 2037583,
340 S LEMON AVE #3717,
Walnut CA 91789
USA.
This should be submitted through the OpenCollective platform. If you are having trouble with this please send us an email.
More info on how to submit expenses through OpenCollective can be found here: https://docs.opencollective.com/help/expenses-and-getting-paid/submitting-expenses
Who approves expenses?
Finances are approved by our finance admins. One admin can approve a regular expense, and we have multiple finance admins to ensure timely processing of expenses. A finance admin cannot approve their own expenses, and if they need to raise an expense incurred through organising, another admin will need to approve it.
Expenses outside of our list of regular expenses need to be discussed and approved by the wider group of organisers that constitute Trans Healthcare Access Glasgow to be paid.
Information about our decision-making processes and how finance admins are appointed can be found in our Constitution.
Our current finance admins are Milo, Rowan, Roan, and Suzy
How can I get in touch if I have questions or concerns?
Please email transhealthaccessglasgow (@) protonmail.com (remove the brackets and spaces when you put the email into the 'To:' field) and begin the subject line with ‘EXPENSES:’
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£12,863.18 GBPFiscal Host:
The Social Change Nest