Grant #191840 to TransGovcollective
ZD Feb 24 contribution to the stewarding group
Paid
Grant #191840
Submitted by Zahra Davidson•Approved by Anna Starkey
Mar 7, 2024
Request Details
Participation - 3 hours (initial 2.5 hr session w Sarah plus feeding back on documents)
Enabling - 9 hours (enabling handover, planning & facilitating team meeting, follow ups, finance working group)
Enabling - 9 hours (enabling handover, planning & facilitating team meeting, follow ups, finance working group)
£924.00 GBP
Total amount £924.00 GBP
Additional Information
payout method
Bank account
Details
********By Zahra Davidsonon
Expense created
By Anna Starkeyon
Expense approved
By Anna Garlandson
Expense scheduled for payment
By Zahra Davidsonon
Expense scheduled for payment
By Zahra Davidsonon
Expense processing
By Zahra Davidsonon
Expense paid
Expense Amount: £924.00
Payment Processor Fee: £0.00
Net Amount for TransGovcollective: £924.00
Collective balance
Expense policies
Expense policies
With the exception of agreed payments for work/time contributed to the project, it is not the intention that anyone should gain a financial benefit or suffer a financial loss as a result of participation in activities required to deliver the purpose of the Transformational Governance stewarding group. The Open Collective platform will provide complete transparency of available budget, costs incurred and payments made. All members of the group share responsibility for making good use of available resources - we are all encouraged to highlight any needs that are not currently being covered or any tensions arising from the decisions and payments being made.
Our Open Collective budget can be used for:
- Payment of invoices submitted in line with collective agreements made about the allocation of resources and paid time and daily/hourly rates.
- Reimbursement of costs incurred on behalf of the collective (eg tech licences, venue costs). These should have been discussed by the group (eg. on slack) before the purchase is made, so that everyone has an opportunity to object, raise a concern or make an alternative suggestion.
- Payment of reasonable expenses associated with participation in Transformational Governance meetings/events.
- Payments to those participating in learning cohort/s.
Reasonable expenses can include:
- Cost of public transport to in-person meetings (or additional transport costs arising as a result of access needs)
- Additional cost of food because someone is away from home
- Costs of care for dependents because someone is away from home.
We would not normally expect to cover:
- Loss of earnings arising from participation in TG activities;
- Expenses arising from participation in non-TG activities unless there has been a collective agreement that this will benefit our project.
If you are not sure whether a particular expense can be claimed, please contact the finance subgroup initially (ideally before incurring the cost).
Submitting expenses- Expenses are claimed via the Open Collective platform (see OC video_requesting payment for how this is done)
- As part of the Open Collective claim process you will be asked to upload a receipt or other evidence of the cost incurred (this can be a photo, screenshot, pdf etc.)
- Any text you put in the description category will be listed publicly on the page so please do not include information you wish to remain confidential.
- The finance subgroup will identify 2 members to hold admin rights within Open Collective and these roles will rotate around the stewarding group.
- These admin roles will receive an email notification each time an invoice or expense is submitted. They will review the information provided, aiming to approve the expense within 5 working days (see OC video_approving payments for how this is done)
- There is scope to ask for additional information via the Open Collective platform. Any questions or tensions relating to the use of resources will be made visible to the stewarding group as a whole so we can find a solution together.
- Once the payment has been approved by a collective admin, Huddlecraft will receive an email notification and will aim to process the payment within 5 working days.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£144,331.78 GBPFiscal Host:
Huddlecraft