Invoice #184325 to Wallingford Environmental Group
Onboarding Fee
Paid
Invoice #184325
Submitted by The Social Change Nest•Approved by Chris
Jan 25, 2024
Invoice items
Onboarding Fee
£42.00 GBP
Total amount £42.00 GBP
Additional Information
payout method
Bank account
Details
********Expense created
By Chrison
Expense approved
Expense scheduled for payment
Expense processing
Expense paid
Expense Amount: £42.00
Payment Processor Fee: £0.00
Net Amount for Wallingford Environmental Group: £42.00
Collective balance
Expense policies
Expense policies
Wallingford Environmental Expenses Policy 14 01 2024
Version 1.1
Overview
This policy sets out the controls governing expenses paid by the Wallingford Environmental Group, and the likely categories of expenses that will be reimbursed.
Note that it is not expected that the Group will maintain a large bank balance e.g. over £750. Subject to a majority vote by a full meeting of the Group, excess balances will be donated to environmental causes.
Policy
1. Expenses are expected to cover categories including leaflet printing, materials for banners and placards, hardware for street stalls, hire of premises for meetings, payments for stalls at organized events. They are not expected to include individual travel, refreshment or accommodation expenses except where an individual is delegated to attend an event.
2. Receipts should be obtained wherever possible and forwarded to a Financial Controllers as an electronic image
3. Approval for an expenses must be obtained in advance wherever possible
4. Expenses under the Financial Controller Threshold can be approved by a Financial Controller
5. Expenses above the Financial Controller Threshold can be approved by a full meeting of the Group, simple majority vote.
Expenses above the Financial Controller Threshold can be approved by 5 approvals on WhatsApp, though a full meeting should be the usual route
6. The Financial Controller Threshold is £50
7. The named Financial Controllers are Chris Moss and Jane Ray
8. Financial Controllers cannot approve their own expenses
9. Financial Controllers can be appointed and de-appointed by a full meeting of the Group, with a 2/3 majority vote
10. This policy can be amended by a full meeting of the Group with a 2/3 majority vote.
11. For a full meeting of the Group to be able to approve decisions as set out above, the meeting has been booked with at least 14 days notice in a notified, accessible location.
12. Approval must be recorded as an email or WhatsApp.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£22.89 GBPFiscal Host:
The Social Change Nest