Invoice #96565 to York Disability Rights Forum
BSL Interpretation
Paid
Invoice #96565
Submitted by Natalie Jackson•Approved by Helen
Sep 21, 2022
Invoice items
BSL Interpreter
£105.00 GBP
Total amount £105.00 GBP
Additional Information
payout method
Bank account
Details
********By Helen
on Expense approved
Expense scheduled for payment
Expense processing
Expense paid
Expense Amount: £105.00
Payment Processor Fee: £0.00
Net Amount for York Disability Rights Forum: £105.00
Collective balance
Expense policies
Expense policies
Submitting expenses to YDRF
Anyone that has spent money on behalf of YDRF can submit an expense to the collective page by uploading a receipt or invoice.
People who have been engaged as freelance workers can submit an expense by uploading an invoice.
Receipts 🛒
Members who spend money on behalf of YDRF will be reimbursed. This currently includes things like printing, stamps, refreshments and room bookings.
If you need support to access YDRF events (for example, public transport or taxi costs) please let us know and we will aim to reimburse you.
Keep your receipt, take a picture of it, and submit it under the "submit expense" button on our YDRF page.
A valid expense must contain the name and address of the vendor, the amount, the date, and the description of the items purchased.
Invoices 📄
Invoices are for things that a vendor (a shop, a company, a freelancer) directly charges YDRF for. They need to be addressed to York Disability Rights Forum and use the co-Treasurer’s address. (Currently Abi and Hilary, you can get in touch here – [email protected] or [email protected]).
The vendor will submit their invoice on our YDRF page under "submit expense".
Payout methods
We can pay back expenses or pay invoices via bank transfer, PayPal and TransferWise for international payments. If you need an alternative, please get in touch with Abi or Hilary as above.
Approval process
When someone submits an expense (with a receipt or invoice), its status is PENDING. An email is automatically sent to all the administrators of YDRF to invite them to approve it (or comment on it).
Payment process
Once approved, and if there is enough balance to cover for it, the expense will show up in the list of expenses that are READY TO PAY. The Accountable fiscal host administrators address these expenses weekly. The fiscal host has no decision-making power. As long as the receipt/invoice is legal and approved by one of the admins of YDRF, it will be paid. Once the payment is done, the status of the expense will go to PAID and the balance will be automatically updated.
FAQ
Can YDRF hire people?
Only as contractors (freelancers). They need to be able to submit an invoice.
How quickly will I be paid?
YDRF administrators will aim to approve the expense within 7 days of submission. The Accountable administrators will process the expense within one week.
Can I ask to be reimbursed for less than the amount of the expense?
Yes. When you file the expense, you can enter any amount lower or equal to the amount visible on the actual receipt. This is useful when you go grocery shopping, and you end up with a total bill with things for YDRF and things for you.
What about VAT?
To keep the administrative overhead to a minimum, YDRF can only receive donations (on which there is no VAT), and you cannot get the VAT back from the purchases that you are making. Whenever a vendor needs to issue an invoice to YDRF, they need to add the VAT as they would invoice an individual.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£1,903.63 GBPFiscal Host:
The Social Change Nest