York Together Expenses Policy

Our expenses are related to the work of York Together (YT), and will primarily include payment rates*, items of equipment and funding of work of others in the wider collective.

Anyone that has spent money on behalf of YT can submit an expense to the collective page by uploading a receipt or invoice. Keep your receipt, take a picture of it, and submit it under the "submit expense" button on our YT page. A valid expense must contain the name and address of the vendor, the amount, the date, and the description of the items purchased.

Members of YT and people who have been engaged as freelance workers can submit an expense by uploading an invoice.

Groups receiving funding for wider work will agree expense submission paperwork with YT in advance.

We require formal pre-approval for ALL expenses described above; please email york-together@googlegroups.com BEFORE incurring any reimbursable expenses.

We will approve agreed expenses weekly. After we approve a claim it will go to the
Open Collective Team and will be processed on their payment days which are: Mondays,
Wednesdays and Fridays.

*Payment rates

York Together have agreed the following rates of payment:

‘Discuss’ - This refers to anything where talking is taking place - £25 per hour (max of 5 hours per week)

‘Design’ - This refers to commissioning work on a day rate basis for things like design, document writing. Not exceeding £400 per day. ‘Do’ - This covers the cost of engaging someone for more than a day on a contracted basis and this should be at market rate given on a pro-rata/PAYE/freelance when they pay their own tax and NI basis.

In line with our transparency principles, the available budget, all financial contributions, and expenses reimbursed can be viewed publicly on the York Together Open Collective page.

Contribution to York Together

Transfer of balance from Lankelly Chase Funding

Collective balance