Open Collective
Open Collective
Loading

Receipt #199154 to Apatride Network

Accommodation expense relating to Statefree community build

Paid
Reimbursement #199154

Submitted by Aleksejs IvashukApproved by Aleksandra

Apr 21, 2024

Attached receipts
Two nights at a hostel in preparation for the Statefree community build event
Date: April 21, 2024
€72.66 EUR

Total amount €72.66 EUR

Additional Information

Collective

Apatride Network@apatride-network
Balance:
€37,093.00 EUR

payout method

Bank account
Details  
********

on
Expense created
on
Expense approved
on
Expense scheduled for payment
on
Expense processing
on
Expense paid
Expense Amount: €72.66
Payment Processor Fee: €0.00
Net Amount for Apatride Network: €72.66
Collective balance
€37,093.00 EUR

Current Fiscal Host
Open Collective Europe Foundation (EUR)

Expense policies
 This Expenses Policy outlines the guidelines and procedures for members and collaborators of Apatride Network regarding the management of expenses incurred while conducting authorized activities on behalf of the organization. It provides instructions on what expenses can be incurred and how these need to be documented, submitted, and reimbursed. 
 
All individuals associated with Apatride Network are required to adhere to this policy to ensure transparency, accountability, and the proper, efficient, and effective use of organizational funds. 
 
Only reasonable, necessary, and authorized expenses directly related to Apatride Network's mission and activities will be considered for reimbursement. Eligible expenses may include, but are not limited to: 
 
·        Time spent on specific project development or management 
·        Travel expenses such as airfare, accommodation, and public transportation (taxis are not covered when public transportation is available) 
·        Meals during events or meetings relating to work 
·        Supplies and equipment necessary for the completion of tasks 
·        Supplies and equipment necessary for the organization, hosting and delivery of activities, including, but not limited to, seminars, workshops, conferences and awareness raising events 
·        Communication expenses incurred for work purposes 
·        Conference, training, and workshop registration fees 
·        Accommodation expenses, including, but not limited to, working retreats and meetings 
·        Miscellaneous expenses relating to work done for Apatride Network 
 
Personal expenses unrelated to Apatride Network's activities or expenses without proper documentation or approval will not be considered. 
 
Expenses must be pre-approved by Apatride Network administrators before they are incurred, through internal channels. At least two administrators need to pre-approve any newly planned expense(s). Pre-approval does not apply for running expenses, in which case at least two administrators on Open Collective can confirm a submitted expense directly. 
 
To opt for an expense reimbursement, members and collaborators will need to provide original receipts and fill in the provided form with details regarding the date, location, and purpose. For services provided, an invoice will need to be filled in with all the relevant information. 
 
By adhering to this policy, Apatride Network demonstrates its commitment to responsible financial management, ethical conduct, and the effective utilization of resources in pursuit of its mission. 

FAQ

How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.

Collective balance

€37,093.00 EUR