Receipt #232046 to Aqil Remembrance
total cost associated with event
Paid
Reimbursement #232046
Submitted by Anjuman•Approved by Fatema Begum
Dec 17, 2024
Attached receipts
snack shopping for event
£214.82 GBP
catering shopping for event
£23.37 GBP
catering shopping
£25.79 GBP
food shopping
£15.30 GBP
aux
£5.00 GBP
misc and remaining cost for event
£1,828.83 GBP
costco membership
£49.52 GBP
costco shopping food for event
£33.00 GBP
Total amount £2,195.63 GBP
Additional Information
Paid to
Anjuman@anjuman
payout method
Bank account
Details
********By Anjuman
on Expense created
By Fatema Begum
on Expense approved
By Khiera
on Expense scheduled for payment
By Khiera
on Expense processing
By Khiera
on Expense paid
Expense Amount: £2,195.63
Payment Processor Fee: £0.00
Net Amount for Aqil Remembrance: £2,195.63
Collective balance
Expense policies
Expense policies
AQIL REMEMBRANCE Charity: Expense Policy
8. Accountability and Audit
This expense policy outlines the guidelines for managing, approving, and reimbursing expenses incurred on behalf of AQIL REMEMBRANCE Charity. The policy ensures transparency, accountability, and compliance with legal and ethical standards.
1. Purpose
To establish a clear framework for incurring, reporting, and reimbursing expenses that align with AQIL REMEMBRANCE Charity’s mission and values. This policy ensures that funds are used efficiently to maximise the charity’s impact.
To establish a clear framework for incurring, reporting, and reimbursing expenses that align with AQIL REMEMBRANCE Charity’s mission and values. This policy ensures that funds are used efficiently to maximise the charity’s impact.
2. General Principles
- All expenses must directly support the charity’s activities and objectives.
- Expenses must be reasonable, necessary, and offer value for money.
- Documentation is required for all expenses to ensure accountability and compliance.
- All expense will require prior approval from the AQIL REMEMBRANCE charity team in collective agreement
3. Expense Categories
AQIL REMEMBRANCE recognises the following categories of expenses:
AQIL REMEMBRANCE recognises the following categories of expenses:
- Operational Expenses
- Administrative costs (e.g., office supplies, printing, postage).
- Software or tools required for project management or communication.
- Programme Expenses
- Costs related to events, projects, or campaigns (e.g., venue hire, speaker fees, materials).
- Direct contributions to causes (e.g., school sponsorships, orphan project funds).
- Travel and Accommodation
- Reasonable travel expenses (e.g., public transport, mileage, fuel).
- Accommodation for staff or volunteers when overnight stays are necessary.
- Volunteer and Staff Expenses
- Meals or refreshments during charity events or meetings.
- Small stipends or reimbursements for approved expenses incurred by volunteers.
- Fundraising Expenses
- Marketing costs (e.g., promotional materials, advertising).
- Costs incurred for fundraising events.
4. Expense Submission Process
- Documentation Required: Receipts, invoices, or other proof of payment must be submitted for all expenses.
7. Budgeting and Monitoring
- All expenses must align with the approved annual budget.
- The AQIL REMEMBRANCE team is responsible for reviewing expense reports quarterly to ensure compliance and efficiency.
8. Accountability and Audit
- The charity’s accountant (Ziaur Rahman) will maintain records of all expenses.
- Regular audits will be conducted to ensure financial integrity.
9. Policy Review
This policy will be reviewed annually or as needed to ensure compliance with legal standards and the charity’s operational needs.
This policy will be reviewed annually or as needed to ensure compliance with legal standards and the charity’s operational needs.
Contact:
For questions or clarifications about this policy, please contact [email protected]
For questions or clarifications about this policy, please contact [email protected]
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£631.80 GBPFiscal Host:
The Social Change Nest