Open Collective
Open Collective

Expense #6570 to Burlington Code

Christmas Party

Unclassified #6570
food & beverage

Submitted by Joshua Burke

Jan 22, 2019

Invoice items
No description providedDate: December 19, 2018
$200.00 USD

Total amount $200.00 USD

Additional Information


Burlington Code@burlington-code
$8,704.65 USD

payout method

Email address  

By Joshua Burkeon
Expense created
Expense approved
Expense paid
Expense Amount: $200.00
Payment Processor Fee (paid by Burlington Code): $6.10
Net Amount for Burlington Code: $206.10

Collective balance
$8,704.65 USD

Fiscal Host
Open Collective Foundation

Expense policies

Our payouts are processed twice a week. We endeavor to pay within 7 business days of an expense being approved by the admin of the Collective, provided all required information is included and correct. We make payments via ACH bank transfer and can only make payouts to countries served by our payment processor, Wise.  OCF requires the profile name and the name in the payout method to match. 
For Reimbursements:
A good receipt will have:
  • Vendor or Company Name, 
  • Date, 
  • Itemized list of transactions,
  • Method of payment, 
  • Picture should show the whole receipt - including the total at the bottom

Partial requests are ok. (You may request under the total amount from receipt, but NOT over.)

OCF cannot reimburse payments made via electronic benefits transfer (EBT), any car/large asset purchases, or for car repairs.

If requesting reimbursement for a bill payment or invoice, please upload a copy of the [water/ heat/etc.] bill that this payment has been applied to and a copy of the receipt or proof of payment, if not already provided in the copy of the bill.
For Invoices:
Please include detailed information in the Description of the work done. e.g. Instead of writing “Admin Support”, please write: "Administrative, research, and meeting support"

You are not required to upload an invoice document, as the data you submit in the expense form is sufficient. If you want to include an uploaded invoice, please make it out to Collective name, Open Collective Foundation, 440 N. Barranca Avenue #3717, Covina, CA 91723 USA 

→ Please ask ahead of time

We need to know what you’re planning to spend so we can make sure we can cover it.

→ Please submit expense report as described below

Take a moment to annotate your receipts to help us process it quicker. If there isn’t room on the recept, just put a piece of paper under the receipt to write on.


  1. Merchants you purchased from
  2. Date and time of the expense
  3. Total amount for reimbursement


  1. Nature of the expense
  2. Date and name of the meetup.

Upload a photo or scan of the annotated receipt(s), Put the name of the meetup and nature of the expense into description, Enter amount matching with the receipt(s), Select the date of the meetup, Select the applicable category of expense from the list, Select “Paypal” as payment method and enter the email you want funds to go to,

→ Please submit timely

Our money situation changes all the time, and so we need to get your expense report within 5 days from the meetup in order for it to be considered.

→ Please give us some time

Treasurers are volunteers for Burlington Code, and we might not get to your report right away. Please give us up to three days to process. Once your request is approved, you will get an email, and the funds will be transferred via Paypal to the email address you provided. If for some reason we need more information, we will email you.

Thank you!


How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.

Collective balance

$8,704.65 USD