Receipt #142498 to Funding for In Person NZ Representation to Negotiate International Carbon Neutral Standard
Receipt No: HP35256 House of Travel
Paid
Reimbursement #142498
Submitted by Matthew Jackson•Approved by Matthew Jackson
Jun 4, 2023
Attached receipts
House of Travel - Partial Payment for San Jose
$50.00 NZD
Total amount $50.00 NZD
Additional Information
Collective
Funding for In Person NZ Representation to Negotiate International Carbon Neutral Standard@carbon-neutral-standard
Balance:
$3,644.92 NZD
payout method
Open Collective
Collective balance
Expense policies
Expense policies
Expense Policy: Personal Reimbursement for Travel Expenses
Purpose:
This expense policy aims to outline the guidelines for reimbursement of travel expenses incurred by Dr Ann Smith. The policy ensures that Dr Smith's personal funds spent on necessary travel expenses for representing New Zealand in global carbon-neutral standards discussions are appropriately reimbursed.
This expense policy aims to outline the guidelines for reimbursement of travel expenses incurred by Dr Ann Smith. The policy ensures that Dr Smith's personal funds spent on necessary travel expenses for representing New Zealand in global carbon-neutral standards discussions are appropriately reimbursed.
Expense Coverage:
- Travel Expenses: The policy covers expenses directly related to Dr Smith's travel, including flights, accommodation, ground transportation, and parking fees.
- Meals and Incidentals: Reasonable meal expenses during travel will be covered based on actual receipts or a per diem rate as specified by the organization.
- Incidentals: Other necessary expenses directly related to the business purpose of the travel, such as communication expenses, visa fees, and necessary travel insurance.
Expense Limitations:
- Expense Relevance: Only expenses directly related to representing New Zealand in global carbon-neutral standards discussions will be reimbursed.
- Budgetary Limits: Reimbursement will be limited to the expenses incurred by Dr Smith during the authorized travel period. Any expenses beyond the specified limits will not be reimbursed.
- Documentation: Proper documentation, including original receipts and invoices, must be provided for each expense claimed. Expenses without appropriate documentation will not be reimbursed.
Expense Reimbursement Process:
- Expense Report: Dr Smith must submit a detailed expense report to the designated department within Open Collective, including all relevant expense details.
- Approval: The expense report will be reviewed and approved by the designated authority, ensuring compliance with the policy and budgetary limitations.
- Reimbursement: Once approved, the reimbursable amount will be transferred to Dr Smith's designated account within a reasonable timeframe.
Policy Review:
This expense policy will be reviewed periodically to ensure its effectiveness and relevance. Any necessary updates or modifications will be made in consultation with relevant stakeholders.
This expense policy will be reviewed periodically to ensure its effectiveness and relevance. Any necessary updates or modifications will be made in consultation with relevant stakeholders.
By implementing this expense policy, we aim to reimburse Dr Ann Smith for her travel expenses, ensuring that her personal funds are not solely responsible for covering the necessary costs associated with representing New Zealand in global carbon-neutral standards discussions.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
$3,644.92 NZDFiscal Host:
Ann Smith Limited