Invoice #146665 to Marple Mutual Aid

Expenses policy for Marple Covid 19 Mutual Aid Group Collective Website

How to use this page

On this page you can claim back the costs of shopping trips you have done for self-isolating neighbours. All expense claims shall be submitted through this site, with the evidence uploaded, which will normally be a photo of a receipt. Please enter the date of the shopping trip, and the initials of the recipient in the description box. You can choose to be paid through paypal. If you would prefer the payment direct to your bank account you can put the account details in the notes section at the bottom.

These will be approved, as appropriate, by a member of the Marple Mutual Aid core group and the payment made by the Social Change Agency on the Monday, Wednesday or Thursday following this. Where a core team member has submitted a claim, a different core team member will approve it.

What costs can we claim through this?

The primary purpose of this site is to enable volunteers to pay for the groceries of people self isolating, and for people who are unable at this time to use online ordering to get the groceries and other provisions they need. It will also be used to reimburse the cost of gift payment cards we are also using to enable volunteers to buy goods.

Volunteers can claim back the full cost of all groceries and other provisions that they have bought on behalf of self-isolating people asking for help through the Marple Mutual Aid initiative phone and email lines. Members of the core team will also use them to claim back the cost of gift cards given to volunteers.

It is not routinely expected that they would claim transport costs, as we would expect most journeys to be those that were planned anyway, but where costs have been incurred this way we would pay the actual incurred transport costs (eg bus fare, taxi), or mileage at 45p a mile.

Other costs that could be claimed back include:

• protective equipment necessary for the safe carrying out of volunteering activities,
• other minor refreshment or tokens to support volunteers in supporting people’s emotional wellbeing.
• printing or other production costs associated with running and supporting the scheme

Do get in touch if you have any queries about what you can claim for - [email protected]