Grant #166855 to Inner Transition Circle

Transition Network Expense Policy:
Expenses will be covered for costs that support and progress the work of the Transition Network, for example, and non-exhaustively:
- Fees and honoraria for the freelancers' team working in different circles and projects supported by Transition Network;
-  Purchases, upgrades, and licenses that support the work of different Transition circles and projects;
- Hosting and other charges related to the work of different Transition circles and projects.
Food, drink, accommodation and travel expenses will normally not be reimbursed.
Expenses should be outlined in the budget proposal to the Hubs Heart Circle. They should be discussed on the Slack channel of the project and agreed by consent, prior to any payments or purchases being made, before being submitted to the Collective.
You must upload a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for. The content you put in the description category will be listed publicly on the page so please do not include information you wish to remain confidential in that text box.
Here is an invoice template (Google Doc) you can use (fill out the blue parts and leave the black parts).
Questions? See the Expenses documentation, contact support, or make a comment on the relevant expense.
In line with the full transparency provided on our page, the available budget, all financial (other than incognito) contributions, and expenses reimbursed can be viewed on the Transition Network Open Collective page.

The Inner Transition Circle (ITC) is one of the distributed circles of the Hubs Group Heart Circle and as such, organizes itself through shared governance. During its first years, the Inner Transition Circle has been funded by the Heart Circle to activate the infrastructure of the circle and the initial offerings to the wider transition movement. 

Currently the ITC has 5 working circles and a lead link role coordinating the whole circle. Each working circle has an operational leader role which is responsible for stewarding that circle's purpose, budget, projects, and accountabilities. 

Working Circles:

Please make sure your invoices are aligned with your circle's budget and approved by each circle's operational leader and the ITC lead link before sending your invoice to the Open Collective platform. 

ITC will always have at least 2 admins of our Open Collective Space to approve claims. 
Current Open Collective admins for ITC: Anahi and Galen.

We will be approving/rejecting claims (invoices) every 3 or 4 months. 

After we approve a claim, it goes to the Transition Network admin team and they will need some time to approve the payment.
(TN Admin team approves payments twice a month)

To have your invoice approved, it must include:

REIMBURSEMENT
We haven't had the need yet, but you can select reimbursement to request that the ITC pays you back for a purchase you already made. Please keep receipts to upload along with your request.

Questions?
See the Expenses documentation, contact support, or make a comment on the relevant expense.
Contact Anahi or Galen on Slack or by Email for any questions or support using Open Collective.

In line with the full transparency provided on our page, the available budget, all financial (other than incognito) contributions, and expenses reimbursed can be viewed on the Inner Transition Circle Open Collective page.