Expense Policy and Financial procedures

Expenses from the Fund may take many forms, and include grants made to organisations to deliver specific projects or services. All expense claims must be covered by either a receipt, or by an ‘invoice’ (a signed, written request for payment detailing the reason for the payment and the amount).

All sums to be claimed should not be incurred without prior discussion with the administrators of the Fund. All decisions on whether to incur the expense will be based upon the availability of funds, the perceived need for the expense and whether all other alternatives available to meet it have been tried. The fund should therefore be regarded as a fund of last resort to help the most disadvantaged and vulnerable members of our community.

Receipts and invoices may be scans, .pdfs or photographs uploaded to the platform - for approval by one of the four administrators of the Fund. As, for the sake of transparency, all submissions and payments are viewable, those submitting claims should take care not to name any individuals being supported, or to include their payment details. Payment of expense/grant claims will normally be made into the claimant's account on Mondays, Wednesday and Thursdays.