Love North Southwark - Expense Policy

Expenses will be covered for costs which support and progress the mission and objectives of Love North Southwark, for example and non-exhaustively:

Start-up fees and ongoing administration costs;
Food, beverages, meal vouchers and other essential items such as toiletries and household items for inclusion in food parcels and the food pantry;
PPE, hand sanitiser, uniforms and cleaning items to maintain a safe and hygienic environment;
Bags and other items to enable safe delivery of food parcels to beneficiaries;
White goods, shelving and storage facilities to keep items safe and secure;
Delivery costs;
Ongoing expenses in relation to the facilities needed for the food pantry and food bank including but not limited to utilities, rent etc.
Advertising costs including printing to raise awareness of the organisation.

Expenses should be discussed and normally approved by the Love North Southwark administrators prior to any purchases being made, before being submitted to the Collective.

Expenses in excess of £150 require the approval of two administrators.

Administrators will aim to approve all expenses within 5 working days. In order to claim an expense, the payee must upload a valid receipt or invoice clearly showing the total amount, date, legal address, and details of what the payment is for. Payees are asked to retain a copy of all receipts until reimbursement is processed.