Receipt #144089 to Marple For Ukraine
Travel expenses
Paid
Reimbursement #144089
Submitted by David Hoyle•Approved by Aron
Jun 13, 2023
Attached receipts
Bus Manchester to London x 2
£26.90 GBP
Bus London to Manchester x 2
£16.90 GBP
Premier Inn London Southwark accomodation
£151.98 GBP
Total amount £195.78 GBP
Additional Information
Paid to
David Hoyle@david-hoyle
payout method
Bank account
Details
********By David Hoyleon
Expense created
By Aronon
Expense approved
Expense scheduled for payment
Expense processing
Expense paid
Expense Amount: £195.78
Payment Processor Fee: £0.00
Net Amount for Marple For Ukraine: £195.78
Collective balance
Expense policies
Expense policies
Marple For Ukraine – Expenses Policy
1. Purpose
1.1. This document sets out Marple For Ukraine’s policy on expenditure to support Host families, and Guests, that are linked to our local group.
1.2. This document also provides guidance on how we will make this process accountable to residents of Marple, supporters, group members, host families and Ukrainian refugees.
2. Scope
2.1. As we are not a large group, and to keep things as simple and understandable as we possibly can, this policy applies to all categories of expenditure which will only be administered through one method of payment, through our fiscal host. We expect that most payments from our group will be made, firstly, to support travel and other expenses for work or educational opportunities, and secondly, to support host families with increasing costs in regard to food and energy in support of the guests staying in their homes.
3. General principles
3.1. Economy and reasonableness
- All costs should be approved in advance by the agreement of the two administrators where possible.
3.2 Equality
- Marple For Ukraine will assume that no person asking for support has any level of need less than any other person asking for support. Requests will be made by Ukrainian guests and/or their hosts ; we will confirm that requests are from one of these persons in our group. We know the hosts and guests because we have all been meeting together over an extended period of time now. Each request for support will be judged on it’s own merits and agreed by the two administrators at Marple For Ukraine.
3.3. Health & Safety and Wellbeing
- This policy is considerate of the need to ensure the well-being of our Ukrainian guests and their hosts.
3.4. Strategy
- This policy is designed to support the core aims and objectives of the Marple For Ukraine group.
4. Process
· Marple For Ukraine will be using a “fiscal host” that supports our banking and associated transactions, including payments out of the account, in a transparent and accountable manner.
· Fiscal hosting is where a legally registered organisation (the fiscal host, also known as a fiscal sponsor) holds money on behalf of a community group, social movement or project that doesn’t have the capacity or desire to register as a formal legal entity.
· The fiscal host acts as a guarantor for groups that are not formalised as a legal entity. In acting as a guarantor, fiscal hosts provide funders with legal assurance that the money will be spent according to the funding terms agreed.
· The fiscal host will provide a platform where transactions (income and expenses) are transparently logged which will allow any member of the public to see each transaction relating to the Marple For Ukraine account.
· Payments will be processed and distributed twice weekly by the fiscal host.
4.1. Expense claims
- Claims/Requests for funds will be processed transparently on the fiscal host system. Members of the general public will be able to view any claims/requests that are agreed by Marple For Ukraine.
4.3. Receipts
- All claims/requests for reimbursement of expenses will be supported transparently on the fiscal host system. The evidence of the expense incurred will be available for any member of the public viewing the Marple For Ukraine fiscal host account.
- Any original tickets or receipts will be photographed and kept by the organisation – Marple For Ukraine - on a laptop which has an ID code to open the desktop.
- Marple For Ukraine recognises that on occasions receipts may be lost or not be provided by the guest or host. Claims/requests can still be submitted in this instance and a decision will be made by the administrators whether to fund the request/claim.
- The receipts should include itemised details of the item/s bought and VAT breakdown and should show proof of payment. For receipts that are illegible, or not written in English, please provide a clear description of the expenditure on the back of the receipt. Credit card holder receipts and copies of credit card or bank statements do not include this information and so cannot be solely accepted as receipts to support a claim.
5. Compliance/exceptions
5.1. The claimant is responsible for ensuring that all claims submitted adhere to this Policy.
Appendix
The two administrators at Marple For Ukraine are currently ;
Hannah Hodgson [email protected]
Aron Thornley [email protected]
05/09/2022
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£116.86 GBPFiscal Host:
The Social Change Nest