Open Collective
Open Collective


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Expense policies

Submit expenses to the Open Collective platform if you need REIMBURSEMENT BY PAYPAL. We are unable to reimburse funds via other methods like bank transfers.



Organizers are eligible to have their charitable costs reimbursed provided they have funds available in their Open Collective account.

For a cost to be reimbursable under this Agreement:

(i) (i) the cost must be incurred while you are serving the meetup; (ii) the expense/cost must be charitable, direct and necessary expense incurred in carrying out the Scope of Work; and (iii) the Organizer must be registered with Open Collective and have a balance in his/her account to over such cost(s).

No profit or fee to or by the Organizer is permitted. Whether an expense is eligible for reimbursement is at the complete discretion of TechSoup.

After an invoice is submitted via Open Collective (and pursuant to any terms governing that site), with sufficient substantiation is received, TechSoup will remit approval for reimbursement of payment and Open Collective will subsequently remit the payment if appropriate.

In the event TechSoup has reimbursed Organizer, and TechSoup later determines that, for whatever reason, the reimbursement was not proper (for example, the expense was not actually incurred and/or the expense was for an authorized purpose), Organizer will return any such funds to TechSoup immediately upon TechSoup’ request and in a manner requested by TechSoup.


How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.