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Expense policies
Expense policies
Purpose
The purpose of this Expenses Policy is to provide guidelines for NGcodeX contributors on how expenses are handled within our Open Collective. NGcodeX values transparency and responsible use of funds to ensure the sustainability and growth of our community.
Eligible ExpensesNGcodeX will reimburse contributors for eligible expenses that align with the goals and activities of the community. Eligible expenses may include, but are not limited to:
- Event Expenses:
- Costs associated with organizing and hosting community events, meetups, or workshops.
- Project-related Expenses:
- Expenses directly related to the development or improvement of NGcodeX projects.
- Documentation Expenses:
- Costs associated with creating and maintaining documentation for NGcodeX projects or community initiatives.
- Promotional Materials:
- Expenses for promotional materials, such as stickers, banners, or swag items for community events.
- Software or Tools:
- Subscription fees or costs associated with necessary software or tools for NGcodeX projects.
- Clear Documentation:
- Contributors must submit clear documentation for each expense, including receipts and a brief description of how the expense aligns with NGcodeX goals.
- Expense Approval:
- Expenses will be reviewed and approved by designated individuals within NGcodeX. Approval may require additional information or clarification from the contributor.
- Submission Deadline:
- Expenses must be submitted in a timely manner, preferably within 30 days of the expense being incurred.
- Payment Method:
- Reimbursements will be processed through the Open Collective platform. Ensure your payment details on Open Collective are accurate.
- Currency:
- Expenses must be submitted and will be reimbursed in the currency in which they were incurred.
- Timely Reimbursement:
- NGcodeX is committed to processing reimbursements promptly. Contributors can expect to be reimbursed within a reasonable timeframe.
- Reasonable Expenses:
- NGcodeX will only reimburse expenses that are deemed reasonable and directly contribute to the community's goals.
- Approval Discretion:
- NGcodeX reserves the right to deny reimbursement for expenses that do not align with the community's values or goals.
Les contributeurs doivent adhérer au code de conduite de NGcodeX lors de la soumission de dépenses. Toute violation du Code de Conduite pourra entraîner le refus de remboursement.
Modifications de la politiqueNGcodeX se réserve le droit de modifier cette politique de dépenses si nécessaire. Les contributeurs seront informés de tout changement et la politique mise à jour sera mise à la disposition de tous.
Merci pour votre engagement envers le succès de NGcodeX !
CodeurZEBS
PDG
NGcodeX
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.