Open Collective
Open Collective

Invoice #48591 to Participatory Grantmaking Community

Project Coordination Services 30/07/2021-26/08/2021

Invoice #48591

Submitted by Jelena StephensonApproved by Hannah Paterson

Aug 27, 2021

Invoice items
Project Coordination Services 30/07/2021-26/08/2021
Date: August 27, 2021
£450.00 GBP

Total amount £450.00 GBP

Additional Information


Participatory Grantmaking Community@pgmcommunity
£75,486.52 GBP

payout method

Bank account

By Jelena Stephensonon
Expense created
By Hannah Patersonon
Expense approved
By The Social Change Neston
Expense scheduled for payment
By The Social Change Neston
Expense processing
By The Social Change Neston
Expense paid
Expense Amount: £450.00
Payment Processor Fee: £0.00
Net Amount for Participatory Grantmaking Community: £450.00

Collective balance
£75,486.52 GBP

Current Fiscal Host
The Social Change Nest

Expense policies
Participatory Grantmaking Community Expenses Policy 
The Participatory Grantmakers Community is a global collective of individuals and organizations interested in sharing knowledge and practice to improve participatory grantmaking and encourage its use within philanthropy. 

Our community is governed using a participatory governance structure as outlined in our Governance Handbook

Review & Approval Process
Currently, the majority of our expenses are approved by our Programs Consultant, with coverage from the Operations Circle as needed. The expense requests are reviewed for proper documentation (see below) and alignment with the annual community budget as approved by the Accountability Circle and Consensus Circle, and our Pay Policy.

As outlined in our Governance Handbook, any expenses that represent a 5% change to the approved budget, or more than £5,000, requires approval by the Accountability Circle and Consensus Circle. Changes to the budget made under this amount may be decided by the Programs Consultant. 

No person may approve their own expenses.

All expense requests will be reviewed and approved at least every 2 weeks.

Documentation Required
All expense requests must include an invoice that details the nature of the expenses including the work performed, the estimated time spent on each task, and if appropriate, documentation for any reimbursements.

Example template:
  • 1 hour on 7/5/24 for HR Circle
  • 2 hours in Oct. 2023 for Fundraising Circle
Instructions for submitting expenses from the US:
Unfortunately, Open Collective is not able to process PayPal payment to the U.S. so U.S. residents will need to choose the bank transfer option. Instructions below:

  1. Go to the expense record and click the edit symbol on the left hand side of the page
  2. Edit "Payment method" - change to "new bank account"
  3. Select USD as currency
  4. Select "Local bank account"
  5. Fill out the remaining info with your bank Account name, ACH routing number and Bank Account number


How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.

Collective balance

£75,486.52 GBP