SELFHOOD EXPENSE POLICY
We require formal pre-approval for ALL expenses so please email (hello@feministsof.com) or talk to your team leader BEFORE incurring any reimbursable expenses.

All expenses must have a valid invoice or receipt. Payments are made (weekly on Thursdays, once they have been approved by one of the Admins)

Step 1:

SUBMIT EXPENSES

Once expenses have been approved any member of our collective can submit an expense to the collective page by uploading a receipt or an invoice:

RECEIPTS

Receipts are for things that you buy and for which you need to be reimbursed:

Make sure that you keep the receipt or a picture of it and submit it to your collective by clicking on "submit expense" on your collective page.

A valid expense must contain:

Name of the vendor (person or company you paid)
Transaction date (when you paid)
A detailed description of goods or services purchased (what you bought)
Amount paid
Form of payment (cash, check, or last four digits of the credit card)

(Tip: you can also submit a receipt that you haven't paid yet yourself. Simply put the bank account of the vendor in 'communications' and add a small explanation. The money will be transferred immediately to the vendor.)

INVOICES
Invoices are for things that a vendor (a shop, a company, a freelancer) directly charges our collective for. They need to be addressed to the collective and use the address of any of its members (usually the person in the collective that has the relationship with the vendor).

When you have an invoice ready you can upload it as an attachment to the expense however, you are still required to set invoice details such as description, date and amount. Or you can ask the vendor to submit the invoice on your collective page (click on "Submit Expense").

Make invoices out to: Collective name, Open Source Collective 501c(6), EIN: 82-2037583, 340 S LEMON AVE #3717, Walnut CA 91789 USA

Step 2

APPROVAL PROCESS

When a member of the collective submits an expense, its status is PENDING as it is waiting for approval from one of the administrators of Feminists of_

Once approved and if there is enough balance to cover for it in your collective, your expense will show up in the list of expenses as READY TO PAY . One of the administrators of the fiscal host goes through this list every week and reimburses the approved expenses.

Once the payment is done, the status of the expense will go to PAID and the balance of your collective will be automatically updated.

Note: whenever you edit your expense, its status will go back to PENDING so that the admins can review it again. Once paid, an expense can only be edited by the administrators.

Contribution to Selfhood

Financial contribution to Feminists of_

Collective balance