Expenses
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Virtual Card charge: Mailchimp
from Mailchimp to STL Mutual Aid •
$45.00 USD
Paid
Virtual Card Charge #187015
mailchimp
$1,500.00 USD
Paid
Invoice #187001
payroll
data_manager
$1,500.00 USD
Paid
Invoice #186640
external_comms
$100.00 USD
Paid
Invoice #186586
events
$1,500.00 USD
Paid
Invoice #186024
internal_comms
Virtual Card charge: GOOGLE *SVCSstlmutuala
from GOOGLE *SVCSstlmutuala to STL Mutual Aid •
$26.80 USD
Paid
Virtual Card Charge #185547
google
Virtual Card charge: Zoom
from Zoom to STL Mutual Aid •
$40.00 USD
Paid
Virtual Card Charge #185035
zoom
Virtual Card charge: SQUARESPACE INC.
Category
Design Fees & Marketing
from SQUARESPACE INC. to STL Mutual Aid •
$50.40 USD
Paid
Virtual Card Charge #182632
website
$1,500.00 USD
Paid
Invoice #181813
internal_comms
$826.01 USD
Paid
Invoice #181610
liability insurance
Collective balance
Tags
Expense policies
Expense policies
Our payouts are processed twice a week. We endeavor to pay within 7 business days of an expense being approved by the admin of the Collective, provided all required information is included and correct. We make payments via ACH bank transfer and can only make payouts to countries served by our payment processor, Wise. OCF requires the profile name and the name in the payout method to match.
For Reimbursements:
A good receipt will have:
- Vendor or Company Name,
- Date,
- Itemized list of transactions,
- Method of payment,
- Picture should show the whole receipt - including the total at the bottom
Partial requests are ok. (You may request under the total amount from receipt, but NOT over.)
OCF cannot reimburse payments made via electronic benefits transfer (EBT), any car/large asset purchases, or for car repairs.
If requesting reimbursement for a bill payment or invoice, please upload a copy of the [water/ heat/etc.] bill that this payment has been applied to and a copy of the receipt or proof of payment, if not already provided in the copy of the bill.
For Invoices:
Please include detailed information in the Description of the work done. e.g. Instead of writing “Admin Support”, please write: "Administrative, research, and meeting support"
You are not required to upload an invoice document, as the data you submit in the expense form is sufficient. If you want to include an uploaded invoice, please make it out to Collective name, Open Collective Foundation, 440 N. Barranca Avenue #3717, Covina, CA 91723 USA
You are not required to upload an invoice document, as the data you submit in the expense form is sufficient. If you want to include an uploaded invoice, please make it out to Collective name, Open Collective Foundation, 440 N. Barranca Avenue #3717, Covina, CA 91723 USA
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.