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Transdonians
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Invoice #237565 to Transdonians

Onboarding fee

Paid
Invoice #237565

Submitted by The Social Change Nest•Approved by LC

Feb 3, 2025•Ref: INV-0906

Invoice items
Onboarding fee
Date: February 3, 2025
£42.00 GBP

Total amount £42.00 GBP

Additional Information

Collective

Transdonians@transdonians
Balance:
£2,430.37 GBP

Paid to

The Social Change Nest@thesocialchangenest

payout method

Bank account
Details  
********
By The Social Change Nest
on
Expense created
By LC
on
Expense approved
By Khiera
on
Expense scheduled for payment
By Khiera
on
Expense processing
By Khiera
on
Expense paid
Expense Amount: £42.00
Payment Processor Fee: £0.00
Net Amount for Transdonians: £42.00
Collective balance
£2,430.37 GBP

Current Fiscal Host
The Social Change Nest

Expense policies
What kind of expenses can I claim?
We accept claims for costs related to delivering our social or campaigning activities – and any associated overhead costs – as per our budget and any relevant funding requirements. This includes, but is not limited to:
  • Venue or table hire for events
  • Refreshments or catering at events
  • Workshop, class, or group activity costs (including materials and facilitation fees)
  • Printing, marketing, and promotion costs
  • Purchasing or hiring equipment.
  • Administration costs such as software, training, safeguarding, consultancy, banking/fiscal hosting fees, or fundraising costs.
  • Travel expenses incurred by organisers and volunteers in the course of their work.

Travel Bursary
To improve accessibility, we also offer a travel bursary to help members overcome barriers regarding transport to and from our events. As this fund is limited and must prioritise those most in need, we will only approve expenses claims for travel:
  1. Related to attending one of our events by a full member of the Transdonians in good standing.
  2. Within the Dundee, Angus, Perth & Kinross, or Fife local authority areas.
  3. Roughly agreed in advance with the organisers.

You must follow these steps so we are able to cover your costs:
  1. Plan your travel using public transport where possible. We will only approve taxis in instances where public transport is not suitable, practical, or safe for you. Please use any concessionary discounts such as bus passes or railcards if you already have them. We will not approve claims for the concession cards themselves, only the travel.
  2. Contact organisers to agree your plans in advance. We may ask what barriers you face (which will be kept confidential), roughly how much you may need to claim, and how often.
  3. Book travel as agreed and keep all receipts, tickets, and booking confirmations. 
  4. Claim your expenses on Open Collective. Put your name and postcode in the “additional invoice information” box (only visible to organisers) so we can find your membership record; and attach photographs, screenshots, or PDFs from step 4. They must clearly show the date, start and end point, and price.

We cannot offer individual grants or bursaries for any other purpose.

What do I need to get an expense claim approved?
Expenses should be discussed and nominally approved by the organisers, ideally before the purchase is made. This is to ensure we can cover the expense from the collective’s funds before the cost is incurred.

All expenses must have a valid invoice or receipt attached which clearly shows the total amount, date, and what the payment is for. You may provide extra details for clarification in the “additional invoice information” box.

Invoices must also be made out to the “Transdonians” and show our legal address: Transdonians, The Social Change Agency Ltd, All Saints Church Hall, Carnegie St, London, N1 9QW, United Kingdom

How do I submit an expenses claim?
  1. Preferably, you submit your own claim on our Open Collective page in line with our expenses policy, our organisers approve it, and then our fiscal host (Social Change Nest) will pay you directly.
  2. If you cannot submit your own claim, send your invoice or receipt and payment details to us. Our organisers can file the claim on your behalf, approve it, and then our fiscal host (Social Change Nest) will pay you directly.
  3. An organiser pays for the expense themselves and then claims that expense back with the receipt or invoice. This should only be used as a fallback, to avoid putting undue burden on our organisers personal finances.

When will I get paid?
Transdonians is run by volunteers in their spare time. While our organisers aim to process most claims within 3 days of submission, this is not a guarantee and your claim may take up to 7 days to be reviewed. To ensure your claim can be approved quickly, please submit promptly after the expenses are incurred and double check all claim details are correct.

Once we approve your claim, it will be queued for payment by our fiscal host (Social Change Nest) in their next payment run on the following working Monday, Wednesday or Friday.

Who can I contact if I have questions?
You may direct queries or request assistance with the Open Collective claim process by contacting the Transdonians organisers. We aim to reply within 72 hours.

FAQ

How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
More info →

Collective balance

£2,430.37 GBP

Fiscal Host:

The Social Change Nest