Invoice #250556 to Workshops for the Planet
Onboarding Fee
Pending
Invoice #250556
Submitted by The Social Change Nest
May 19, 2025•Ref: INV-1078
Invoice items
Onboarding Fee
£42.00 GBP
Total amount £42.00 GBP
Additional Information
payout method
Bank account
Details
********Expense created
Collective balance
Expense policies
Expense policies
Workshops for the Planet: Expenses Policy - public
adapted from: https://radhr.org/policy/travel-policy/
General terms
This policy is drawn up for the Workshops for the Planet Collective (hereinafter referred to as ‘The Collective’) and agreed by all current members of the Collective.
Expenses refer to money claimed via the Social Change Nest for costs related to transport/accommodation/food/materials involved in organising an event or workshops for our Collective.
Expenses are only to be claimed with prior agreement from a majority (>=50%) of the Collective. This may be done via a video meeting or poll on the usual communication (e.g. Telegram) channel.
Expenses are claimed via the Open Collective page and signed off by another member of the Collective (not from the same Workshop entity as the claimant)
Expense claims must be submitted within 30 days of the date the expense is incurred, except in exceptional circumstances.
Travel and Accommodation Costs
The Collective will, where agreed, cover the financial cost of transport, food and accommodation when travelling.
Transport : We prioritize low-carbon transport means (train, bus, cycling) even if the cost is higher. We acknowledge that in some circumstances, flying is necessary, as agreed on a case by case basis. We don’t use taxis unless there is no other option. We trust people to make a decision that is right for them. We welcome these conversations in the team if you have any doubts.
Accommodation : When possible, we encourage spending as little budget as possible by staying at local supporters’ homes, campings, hostels. When this is not possible or would impact your wellbeing, we will cover the costs of a lower-range/reasonable accommodation (depending on the city, we estimate this will be about £30-£80 per night).
Food
When organising events, such as a Multi-Fresk, there may be a requirement to offer food to participants. With prior agreement from the Collective, costs incurred may be reimbursed.
As a general line, we encourage people to cook food when they have access to a kitchen and to always favour plant-based.
Paying for supporters/facilitators
We can offer reimbursement for travel costs (traveling, local transport, accommodation and food) for supporters, with prior agreement from the Collective.
Think well before inviting someone with little purchasing power to somewhere more expensive. Communicate well with the people you are inviting and be clear about what will and what will not be reimbursed.
Some questions we can ask ourselves and supporters:
- Was this person invited by us to speak?
- We reimburse travel, transport, accommodation and food costs for supporters from grassroots movements.
- Is The Collective organizing the event?
- Wherever possible, we pay for supporters’ food, definitely if money would be an obstacle for someone participating
- This is different for people who work for an organization that has its own funds, and can reimburse their employees’ costs.
- Are we visiting them, and are they providing us a service so we can do our work (e.g. drive around to show infrastructure)?
- We can invite them for food or drinks as a way to thank them
- What is the amount you can set aside for participation? How does this impact your budget and other trips?
- Take this into account when deciding who to invite
Materials
Cost of materials (e.g. paper for tables, pens/pencils, sticky notes) for an event may be reimbursed with prior agreement from the Collective.
Printing of promotional materials (e.g. flyers) and advertising costs may also be reimbursed with prior agreement from the Collective.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£353.44 GBPFiscal Host:
The Social Change Nest