Open Collective
Open Collective

Receipt #195079 to The Kola Nut Collaborative

2024 NACRJ Conference

Professional Development
Reimbursement #195079

Submitted by Mike Strode (KNC)Approved by Mike Strode (KNC)

Mar 27, 2024

Attached receipts
Conference Registration
Date: March 26, 2024
$525.00 USD

Flight to DC
Date: March 26, 2024
$400.46 USD

Total amount $925.46 USD

Additional Information


The Kola Nut Collaborative@kolanutcollab
$5,084.50 USD

payout method

Bank account

By Mike Strode (KNC)on
Expense created
By Mike Strode (KNC)on
Expense approved
By Wayne (OCF)on
Expense processing
By Wayne (OCF)on
Expense paid
Expense Amount: $925.46
Payment Processor Fee (paid by The Kola Nut Collaborative): $0.39
Net Amount for The Kola Nut Collaborative: $925.85

Collective balance
$5,084.50 USD

Current Fiscal Host
Open Collective Foundation

Expense policies

Our payouts are processed twice a week. We endeavor to pay within 7 business days of an expense being approved by the admin of the Collective, provided all required information is included and correct. We make payments via ACH bank transfer and can only make payouts to countries served by our payment processor, Wise.  OCF requires the profile name and the name in the payout method to match. 
For Reimbursements:
A good receipt will have:
  • Vendor or Company Name, 
  • Date, 
  • Itemized list of transactions,
  • Method of payment, 
  • Picture should show the whole receipt - including the total at the bottom

Partial requests are ok. (You may request under the total amount from receipt, but NOT over.)

OCF cannot reimburse payments made via electronic benefits transfer (EBT), any car/large asset purchases, or for car repairs.

If requesting reimbursement for a bill payment or invoice, please upload a copy of the [water/ heat/etc.] bill that this payment has been applied to and a copy of the receipt or proof of payment, if not already provided in the copy of the bill.
For Invoices:
Please include detailed information in the Description of the work done. e.g. Instead of writing “Admin Support”, please write: "Administrative, research, and meeting support"

You are not required to upload an invoice document, as the data you submit in the expense form is sufficient. If you want to include an uploaded invoice, please make it out to Collective name, Open Collective Foundation, 440 N. Barranca Avenue #3717, Covina, CA 91723 USA 
Expenses will be covered for costs which support and progress either the Kola Nut Collaborative timebank or expansion of timebanking practice in the Chicagoland region, for example and non-exhaustively:
  • Training and education of timebanking ambassadors in new facilitation techniques;
  • Programming proposals from timebank members, our organizational partners, or neighborhood networks;
  • Hardware purchases and upgrades which support the development of the Kola Nut Collaborative;
  • Software purchases, upgrades, and licenses which support the development of the Kola Nut Collaborative;
  • Program or project management staff for related programming proposals;
  • Hosting and SaaS/PaaS etc. charges related to the project.
Expenses should be discussed via email ([email protected]) and nominally approved, and normally prior to any purchases being made, before being submitted to the Collective.

You must upload a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for.


How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.

Collective balance

$5,084.50 USD