Open Collective
Open Collective
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Invoice #189221 to Nebula

Grant Writing and Meetings

Paid
Administrative
Invoice #189221

Submitted by MelissaApproved by Chris

Feb 23, 2024

Invoice items
Stipend for Grant Writing
Date: February 23, 2024
$300.00 USD

Total amount $300.00 USD

Additional Information

Collective

Nebula@nebula
Balance:
$21,258.67 USD

payout method

Bank account
Details  
********

By Melissaon
Expense created
By Chrison
Expense approved
By Wayne (OCF)on
Expense updated
By Wayne (OCF)on
Expense processing
By Wayne (OCF)on
Expense updated
By Wayne (OCF)on
Expense paid
Expense Amount: $300.00
Payment Processor Fee (paid by Nebula): $0.39
Net Amount for Nebula: $300.39

Collective balance
$21,258.67 USD

Fiscal Host
Open Collective Foundation

Expense policies

Our payouts are processed twice a week. We endeavor to pay within 7 business days of an expense being approved by the admin of the Collective, provided all required information is included and correct. We make payments via ACH bank transfer and can only make payouts to countries served by our payment processor, Wise.  OCF requires the profile name and the name in the payout method to match. 
 
For Reimbursements:
A good receipt will have:
  • Vendor or Company Name, 
  • Date, 
  • Itemized list of transactions,
  • Method of payment, 
  • Picture should show the whole receipt - including the total at the bottom

Partial requests are ok. (You may request under the total amount from receipt, but NOT over.)

OCF cannot reimburse payments made via electronic benefits transfer (EBT), any car/large asset purchases, or for car repairs.

If requesting reimbursement for a bill payment or invoice, please upload a copy of the [water/ heat/etc.] bill that this payment has been applied to and a copy of the receipt or proof of payment, if not already provided in the copy of the bill.
 
For Invoices:
Please include detailed information in the Description of the work done. e.g. Instead of writing “Admin Support”, please write: "Administrative, research, and meeting support"

You are not required to upload an invoice document, as the data you submit in the expense form is sufficient. If you want to include an uploaded invoice, please make it out to Collective name, Open Collective Foundation, 440 N. Barranca Avenue #3717, Covina, CA 91723 USA 
1) TURNAROUND TIME
Is mostly dependent upon OCF’s turnaround time, the latest (known) being viewable at https://opencollective.com/foundation/updates/expense-payment-timeframes

2) YOUR BANK ACCOUNT NAME MUST MATCH YOUR "LEGAL" NAME IN YOUR ACCOUNT
See https://opencollective.com/opencollective/updates/new-legal-and-display-name-settings

3) STIPENDS
Should give some description of the work to avoid any delays. Eg, “Administrative, research, and meeting support for Local Peace Economy"

4) CASH ASSISTANCE
OCF's Cash Assistance Policy is here, which Nebula's own cash assistance program must adhere to. You must include the following information in the expense's comment section (feel free to copy and paste and add the information to the right):
a-Name of recipient: 
b-Amount disbursed: 
c-Date disbursed: 
d-What the funds will be spent on (e.g. groceries, rent, medicine): 
e-Any recipient contact info available (phone number, email, and, or physical address): 
f-Does the recipient qualify for this in accordance with Nebula's cash assistance policy?
g-The recipient does not have access to opencollective.com and, or does not have a bank account or other account to receive money from opencollective.com

A) CHRIS
For expenses that people should already know how to correctly do, Var shall approve them the day before OCF staff would review them. For expenses that people might not know how to do correctly, he shall try to review them at least 25 hrs before OCF staff reviews them to catch errors. Var shall focus on paying out people he’s focusing on helping in addition to approving expenses generated by the Collective’s core team for themselves. 

FAQ

How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.

Collective balance

$21,258.67 USD
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