Hi Majo,
Thank you for your submitting and sorry for the delay in the approval process.

Sorry, would you have the receipt for the rail pass ? Unfortunately the product itself is not a proof of payment. 

From the Submitting Expense document, the valid receipt contains:

  1. Name of vendor (person or company you paid)  
  2. Transaction date (when you paid)  
  3. Detailed description of goods or services purchased (what you bought)  
  4. Amount paid  
  5. Form of payment (cash, check, or last four digits of credit card)
 The rail pass contains most of those informations on it, but the receipt of the payment would be a better proof regarding the process.

Thank you !
3/19 Majo Moreaux
Dear Francois,
In all the years I worked for NGOs I have never had to keep receipt of rail passes, because the price is clearly stated on the pass itself.
I did not keep the receipts, sorry.
Hi Xavier, 
Can you confirm this for us ?


Yes, train tickets are valid expenses even though it’s true that they don’t fit the legal requirements. The thing is everybody knows SNCB/NMBS, including accountants and the tax office :-)

Sorry Majo for this back and forth. We have new rebels that are now helping the finance circle to approve the expenses, it will take a bit of time for them to learn all the ropes :-)

Thank you everyone for your work 🙏 

With love and rage!