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Open Collective

Summary

Project Development - March / April / May

Paid
Invoice #76384

Submitted by Taylor Fairbank on May 10, 2022

Invoice items
Project development invoice covering March, April, and May.
Date: 5/10/2022

$4,500.00 USD


Total amount $4,500.00

payout method

PayPal
Email address  
********
By Taylor Fairbankon

Expense created

By Sara Lonegardon

Expense approved

By Alina Mankoon

Expense scheduled for payment

By Alina Mankoon

Expense processing

By Alina Mankoon

Expense paid


Collective balance
$15,176.57 USD

Fiscal Host
Open Collective Foundation

Expense policies

Our payouts are processed twice a week. We will endevor to pay within 7 days of an expense being approved by the admin of the Collective or Fund. We can usually turn payments around much sooner, but can’t guarantee that and don’t want to set that expectation. We make payments via PayPal and Bank Transfer (via Transferwise) and can only make payouts to countries served by these payment processors. You are not required to upload an invoice document (the data you submit in the expense form is sufficient) but if you would like to include an uploaded invoice, please make it out to: Collective or Fund name, Open Collective Foundation, 340 S LEMON AVE #3717, Walnut CA 91789 USA.

Please get approval from a member of our admin team for reimbursement before incurring any expenses on behalf of Distribute Aid.  Money is tight and most of our funding goes towards supply-chain operations, grassroots infrastructure, and expected administrative expenses.  We cannot guarantee that expenses will be accepted / reimbursed without prior approval.

Reimbursable expenses (with pre-approval) usually fall into the following categories:
  • Procurement, storage, shipping, customs fees, and other supply-chain / logistics expenses to source & move aid.  This includes training for our operations team, for example to ensure compliance with national & international regulations when moving Dangerous Goods.
  • Cost-of-living stipends to support our full-time volunteer team members (with an appropriate invoice from the volunteer).
  • Travel expenses to meet new / existing partners, evaluate projects, setup infrastructure, or represent DA and our network of grassroots partners at conferences & events.
  • Administrative expenses, such as office supplies, tech tools & services, and professional services (legal, accounting, etc).
We provide supply-chain services at-cost for our network of grassroots humanitarian aid partners.  All funding contributed them is used to cover procurement, storage, shipping, customs fees, and other costs directly related to shipping aid from/to them.  We do not use funding from them own team / administrative expenses.  Sometimes we do end up with a little extra after all relevant expenses are accounted for.  This is expected, since final costs aren't known until the aid shipment is completed, and many groups like to use the flat-rate we offer on our regular routes.  We roll any extra community funding in a general community pot to cover unexpected supply-chain related expenses, invest in grassroots infrastructure, unlock new capabilities through training, respond to emergencies, and for other community-logistics related purposes.

FAQ

How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.

Collective balance