Expenses
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Virtual Card charge: STAPLES.COM
from STAPLES.COM to Kingston Emergency Food Collaborative •
$163.45 USD
Processing
Virtual Card Charge #199504
Virtual Card charge: SAMSCLUB #6201
from SAMSCLUB #6201 to Kingston Emergency Food Collaborative •
$393.08 USD
Paid
Virtual Card Charge #199501
Virtual Card charge: TARGET.COM
from TARGET.COM to Kingston Emergency Food Collaborative •
$50.13 USD
Paid
Virtual Card Charge #199479
Virtual Card charge: HANNAFORD #8348
from HANNAFORD #8348 to Kingston Emergency Food Collaborative •
$140.81 USD
Paid
Virtual Card Charge #199362
Virtual Card charge: Zoom
Category
Online Subscriptions
from Zoom to Kingston Emergency Food Collaborative •
$169.49 USD
Paid
Virtual Card Charge #199309
subscription
office
zoom
Virtual Card charge: TARGET.COM
Category
Program Food & Groceries
from TARGET.COM to Kingston Emergency Food Collaborative •
$70.75 USD
Paid
Virtual Card Charge #198838
emergency grocery
Virtual Card charge: TARGET.COM
Category
Program Food & Groceries
from TARGET.COM to Kingston Emergency Food Collaborative •
$49.65 USD
Paid
Virtual Card Charge #198298
emergency grocery
$17,140.90 USD
Paid
Invoice #197580
Social Media & Graphic Design
Category
Marketing, Design, & PR
$227.50 USD
Paid
Invoice #197408
Virtual Card charge: AIRTABLE.COM/BILL
Category
Online Subscriptions
from AIRTABLE.COM/BILL to Kingston Emergency Food Collaborative •
$96.00 USD
Paid
Virtual Card Charge #197127
subscription
Collective balance
Tags
emergency grocery
monthly grocery distribution
stipend
subscription
membership
donations
food partner for holidays
consulting stipend
workshop
zoom
graphic design
office supplies
monthly grocery
foodpartnersupplies
office
adjusted substitutions
social media
employment
website domain
airtable plan
employee training
food partner supplies
Untagged
Expense policies
Expense policies
Our payouts are processed twice a week. We endeavor to pay within 7 business days of an expense being approved by the admin of the Collective, provided all required information is included and correct. We make payments via ACH bank transfer and can only make payouts to countries served by our payment processor, Wise. OCF requires the profile name and the name in the payout method to match.
For Reimbursements:
A good receipt will have:
- Vendor or Company Name,
- Date,
- Itemized list of transactions,
- Method of payment,
- Picture should show the whole receipt - including the total at the bottom
Partial requests are ok. (You may request under the total amount from receipt, but NOT over.)
OCF cannot reimburse payments made via electronic benefits transfer (EBT), any car/large asset purchases, or for car repairs.
If requesting reimbursement for a bill payment or invoice, please upload a copy of the [water/ heat/etc.] bill that this payment has been applied to and a copy of the receipt or proof of payment, if not already provided in the copy of the bill.
For Invoices:
Please include detailed information in the Description of the work done. e.g. Instead of writing “Admin Support”, please write: "Administrative, research, and meeting support"
You are not required to upload an invoice document, as the data you submit in the expense form is sufficient. If you want to include an uploaded invoice, please make it out to Collective name, Open Collective Foundation, 440 N. Barranca Avenue #3717, Covina, CA 91723 USA
You are not required to upload an invoice document, as the data you submit in the expense form is sufficient. If you want to include an uploaded invoice, please make it out to Collective name, Open Collective Foundation, 440 N. Barranca Avenue #3717, Covina, CA 91723 USA
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.